While Box does not focus on data room solutions, it offers Box Business which provides the same type of services that you would from companies who do focus in this area.. When using the Box Virtual Data Room, we immediately notice the services that they are very good at such as free file sharing services. The interface is user-friendly and offers a solid level of information protection. There are features available that facilitate communication between external providers and internal communication as well. However, it offers a fairly standard set of services and, if you are an experienced data room user you will not notice anything extraordinary inside the Box data room.

There are things like groups of users and determining which user group can see what material. However, this is fairly standard among online data room providers. Perhaps it is best suited for individual users who are not involved in large projects that require handling and storing tons of documents or handling complicated transactions and projects. The reason is that this data room lacks vital capabilities and functionalities to facilitate such projects and ensure that data is protected from every angle. Therefore, corporations should be wary of using the data room since there are some reservations in terms of security.

Not many advanced functionalities are included that allow to track all activity that goes on inside the data room and you will get activity reports as well. You can choose data room solutions for your business that provide such reports and they are very useful for detecting any unusual activity that may be going on in the data room. Therefore, even though it has good uptime and offers data backup services, it will not give you the full picture of what is going in the data room which could lead to some problems down the road.

In terms of its customers support, service is offered in a variety of languages and there is even an online help center. However, interestingly enough, it does not offer clients the opportunity to archive the entire data room on a DVD or flash drive. Sometimes, even after a project closes, there is some reason why you would need to go back and check something and having all of the information right there available to you is really useful and eliminates the need to call the provider and having to waste time asking for certain information.

If you need to handle a very limited amount of data, this is a good choice for you, but if you will be conducting large scale projects, perhaps it would not be a good fit.

Features Checklist:

Industry Solutions
Biotech Licensingyes
Board Portalsyes
Clinical Studiesyes
Debt Financingno
Distressed Real Estateyes
Document Repositoryyes
Due Diligenceyes
Hedge Fundsno
IPO & Exitsyes
M&A Buy Sideyes
M&A Sell Sideyes
Post Mergerno
Private Equityno
Procurement Managementno
Files & Folders Management
File Formats SupportedText-Based Documents: as, as3, asm, bat, c, cc, cmake, cpp, cs, css, csv, cxx, diff, doc, docx, erb, gdoc, groovy, gsheet, h, haml, hh, htm, html, java, js, less, m, make, ml, mm, msg, ods, odt, pdf, php, pl, properties, py, rb, rtf, sass, scala, scm, script, sh, sml, sql, txt, vi, vim, wpd, xls, xlsm, xlsx, xml, xsd, xsl, yaml, Presentations: odp, ppt, pptx , Images: ai*, bmp, gif, eps, jpeg, jpg, png, ps, psd, svg, tif, tiff, dcm, dicm, dicom, svs, tga, Audio Files: aac, aifc, aiff, amr, au, flac, m4a, mp3, ogg, ra, wav, wma, Video Files: 3g2, 3gp, avi, m2v, m2ts, m4v, mkv, mov, mp4, mpeg, mpg, ogg, mts, qt, wmv, Flash/Mobile Video Files, flv, f4v, swf , 3D (Graphics and Modeling) Files: obj, stl
Automatic Numerical Indexing of Files & Foldersyes
Drag & Drop Upload of Multiple Files and Foldersyes
Desktop Synchronizationyes
Archives Upload & Extractionyes
Export of Data Room Index to Excelyes
Document Version Controlyes
Multilingual Documents Indexyes
File Protection & Digital Rights Management
Granular Document Permissionsyes
View-Only Accessyes
Prevention of Download, Print and Copyyes
Remote Shredding of Documentsno
Customizable Document Watermarksyes
Secure Fence Viewno
Document Access Expiryyes
256-Bit SSL/TLS Encryptionyes
Data at Rest Encryptionyes
Data Hosting & Infrastructure Security
99.9% Uptime Guaranteeyes
ISO 27001 Certifiedyes
SOC 2 Certifiedyes
SSAE 16 Certifiedyes
Data Backupyes
Virus Scanningyes
Access Security
Two-Factor Authenticationsyes
Mobile Device Managementyes
Granular User Permissionsyes
Permission Groupsyes
Access Expirationyes
Access Limitation by IP Addressyes
Accessibility & Ease Of Use
No Pluginsyes
Scroll-Through Web-Based Document Vieweryes
Web-Based Excel Spreadsheets Vieweryes
iOS Applicationyes
Android Applicationyes
Mobile Device Interfaceyes
User Interface LanguagesEnglish, Japanese, French, Italian, Spanish, German
Search, OCR & Filters
Search by Nameyes
Search by Content (Full Text Search)yes
OCR (Optical Character Recognition)yes
Filtering by Parametersyes
Collaboration Features
Basic Questions & Answers Moduleyes
Advanced Questions & Answers Moduleno
Secure User Messagingyes
New Document Email Notificationsyes
Files & Folders Notesyes
Activity Tracking & Reporting
Tracking of All User Activityyes
Real-Time Audit Trailyes
Graphic Reportsyes
Exporting Reports to Excelyes
Tracking of Document Viewing Timeno
Scheduled Reports (Sending to Email)no
Branded User Interfaceyes
Custom Domainno
Custom Login Pageyes
Custom User Invitation Letterno
Custom Agreements for Accessing Data Roomyes
Active Directory Integrationyes
Single Sign-On Integrationyes
Customer-Managed Encryption Keysyes
Integrations Through APIsyes
Custom Workflows and Featuresno
Support & Services
Business Hours Supportyes
24/7 Email Supportyes
24/7 Phone & Email Supportyes
Online Help Centeryes
Live Trainingsyes
Dedicated Project Manageryes
Data Room Archive on DVD or USB Driveno
Translation Servicesno
Support LanguagesEnglish, German, French, Spanish, Italian, Portuguese, Russian, Japanese, Chinese, Swedish, Dutch, Finnish, Korean, Polish, Turkish, Danish , Norwegian
Deployment Options
Cloud (Web-Based)yes
On-Premise (Installed)yes
Multiple Datacenter Locationsyes
Trial & Pricing
Free Demoyes
Free Trial14-day trial
Price$5/user/month (Starter), $15/user/month (Business)
Company Info
LocationsUnited States
ClientsAstraZeneca, General Electric, GlaxoSmith Kline, FICO, Procter & Gamble, Nationwide Insurance, Whirlpool, Boston Scientific, Bechtel, KKR, Allergan, Sundance Institute, The University of Texas MD Anderson Cancer, Avago, Legendary Pictures, Rosetta Stone, Cushman & Wakefield, St. Joseph Health System, Broadview Mortgage Corporation, Live Nation

Product Reviews:

  1. Ione Wilson

    Financial Manager

    Good data room that makes document maintenance way easier. It might be not as advanced as other providers, but considering Box pricing, the number of features is sufficient. And the fact that you can customize the data room is a plus.

  2. Bernadine Lara

    Finance Manager

    Fairly, Box pricing was the main reason we chose this data room provider. However, we didn’t regret this decision. Box is good for document management, and we find it convenient for data sharing. So far, our partners had some problems working with our files in the data room, too.

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