It goes without saying that not all data room providers in the UK are the same. While all virtual data room providers claim that they have the best virtual data room, most of the time they are offering data rooms that best suit individual transactions.

For example, some might be the best for conducting online due diligence while others will be better for conducting M&A transactions. It is important to study the features that these data room providers offer because you need to if these features will be enough to conduct business smoothly and efficiently and get the project done on time and on budget.

In order to help you in your search for a data room provider, we have an assembled some of the key players on the data room market and break down service offering. This will be useful to you because this way, you will know who the major players are and you will not have to read through all of the information that they have on other sites. We have done all of this for you, so you can make an informed decision regarding whether or not a given virtual data room has all of the tools you need for business.

TOP Providers

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iDeals Virtual Data Room


iDeals offers excellent service, and all the features businesses might need. But to make sure that this vendor is still on point, we’ve researched the current information for 2022. And we have to say that iDeals is indeed still the best option.

This provider made it easy to upload files in bulk and preserve the existing hierarchy of folders. To let users find the required document, iDeals offers a full-text search. Security features like Fence View, Watermarks, Remote Shred, and give users control over the safety of files. There is no need to install any plugins to use iDeals. And for user convenience, there are mobile apps.

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Box Virtual Data Room


It wouldn’t be exaggerating to say that you determine your team’s future by choosing a data room provider. So, the more effective and secure the solution, the faster it delivers positive outcomes. Therefore, you should examine Box data room features, technical support, pricing, advantages, disadvantages, and user experiences. Once you realize that Box suits your company’s needs, you can launch data room immediately and start working at full power.

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Ansarada VDR


Ansarada offers a powerful data room solution for complex deals like M&A. The variety of features includes everything the business would need for effective collaboration, communication, and document management. A unique feature Ansarada has is the AI integration that allows you to analyze third-party activity within the data room and make better data-driven decisions.

Ansarada has a huge list of big corporate clients, including Deloitte, EY, Coca-Cola, Visa, Nestle, and more. The clients also highlight the accessibility, smooth user experience, and usefulness of the virtual data room.

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Merrill DataSite


Merrill Datasite data rooms are a good choice for securely managing sensitive information such as due diligence documents. This way, customers can set permissions, monitor user activity on the platform, and remain confident that there are no threats with complex encryption. In addition, the provider operates according to international certifications from independent organizations, which makes the software even more reliable. Even though Datasite is inferior to other providers in some respects, it is one of the cutting-edge products on the market.

Intralinks virtual data room is a modern tool for businesses from different industries. Intralinks is a choice for M&A, due diligence, and initial public offerings. By installing the platform, companies get practical tools for managing data and projects. However, since this solution is pricey, only large corporations can afford it.

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HighQ Virtual Data Room


HighQ data room delivers multiple solutions for smooth workflows and the protection of sensitive data. HighQ customers can perform tasks faster and share files without risks, positively affecting transactions. While some users say the product is basic, the provider has everything a business needs. However, compared to other providers, the functionality is not so wide.

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Sterling virtual data rooms stand out against the background of its competitors, being user-friendly and secure. Besides, seasoned customer support professionals are always on hand. In addition, the platform is suitable for many use cases, including M&A, due diligence, and IPO. Therefore, despite the small number of innovative tools compared to other data rooms, the Sterling software can be helpful in various industries.


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Imprima data room is an industry pioneer providing services tailored to business needs. Most of all, customers appreciate the ease of use and artificial intelligence tools for sensitive data management. Therefore, the software is widely used in real estate transactions, capital raising, asset management, and life sciences. Another advantage is an unlimited number of users regardless of the customer’s tariff plan.

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Document Vault Business Data Room


This provider focuses most of its work with a very specific niche — UK law firms providing services for M&A. As such, it doesn’t rise to the level of other providers in terms of breadth and range of features offered. It offers four pricing tiers, according to number of users and data usage, with 50 GB as the highest limit available. 

While that isn’t much, Document Vault is a solid virtual data room provider for most companies with basic data needs. The platform will afford you all of the staples of a virtual data room, including collaboration features (such as comments and notifications), indices, filters, and a search option for file management, and enough security features to ensure your business happens in well protected environment, such as data encryption and a complete audit trail.

Document Vault is very customer-conscious, providing a high level of support. This includes helping users get their data rooms set up — Document Vault offers same-day setup to ensure users are up and running in just a few hours. The platform is web- and cloud-based: it can be accessed from any device with an internet connection and a browser, but files are safely stored in the cloud. 

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Projectfusion data room


Projectfusion is known for offering a class secure viewer, auto numbering, and instant support. It’s suitable for managing different types of deals and projects. No matter what size your business is, you can take advantage of the virtual data room software. A wide range of tools for effective collaboration and file sharing makes this software a powerful addition to any business.  

Projectfusion aims to provide customers with a simple yet robust virtual data room solution by adding features like version control, user permissions, and a secure iOS client, as well as real-time reporting and 128-bit encryption. 

Compared to other leading data room software on the market, Projectfusion offers a simple solution, which may not be the most advanced, however, it still does its job. Even though the features may be a bit too standard and basic, users still get a top-quality experience using the software.

Users have their own private cloud where they may handle all of their data rooms and files safely. Projectfusion allows users to arrange content into distinct data room sites, copy content between sites, and tag content. Individuals can use file tags to quickly and easily retrieve files.