Privacy Policy

Last Updated: March 2025

This Privacy Policy outlines how secure-dataroom.org.uk (“we,” “us,” or “our”) collects, uses, shares, and protects your personal information when you interact with our website and services. It also describes your rights in relation to your data and provides contact details should you have any questions or concerns.

What This Policy Covers

We are committed to protecting your privacy and handling your personal data transparently and responsibly. This Privacy Policy explains how we collect, store, and process your information when:

  • You visit and use our website https://secure-dataroom.org.uk (“our Website”), or
  • We carry out other activities connected to the operation of our Website.

This policy also describes when we may share your information with third parties, including virtual data room providers and service partners.

Throughout this policy, “personal information” or “personal data” refers to any information that can identify you directly or indirectly.

Information We Collect

We may collect and process the following types of personal data:

  • Your name, email address, phone number, or company name when you fill out a contact or inquiry form
  • Information collected via cookies and analytics tools, such as IP address, device type, location, browser type, and browsing behaviour

We may obtain this information directly from you or indirectly through cookies and tracking technologies. For example, we use Google Analytics to monitor website traffic and enhance user experience.

Our website and services are not intended for children, and we do not knowingly collect data from individuals under the age of 16.

Cookies

Cookies are small text files stored on your device when you visit a website. We use cookies to:

  • Understand how visitors use our Website
  • Enhance your browsing experience
  • Remember your preferences
  • Track visitor behaviour through tools such as Google Analytics
  • Serve relevant advertisements through techniques like remarketing and demographic targeting

You can manage or disable cookies through your browser settings. More information can be found in our Cookie Policy.

How We Use Your Information

We use your personal data for the following purposes:

  • To operate, manage, and improve our Website
  • To respond to your inquiries or contact requests
  • To connect you with third-party virtual data room providers
  • To personalise your experience on the Website
  • To comply with legal and regulatory requirements
  • To protect our legal rights or respond to law enforcement inquiries

We only use your data where we have a valid legal basis, including your consent, the performance of a contract, or compliance with legal obligations.

Sharing Your Information

We may share your information with:

  • Trusted third-party service providers who support our Website operations
  • Virtual data room providers (who may contact you directly, if applicable)
  • Legal and regulatory authorities when required by law

Some of these recipients may be located outside the UK or EEA. In such cases, we will ensure that appropriate safeguards, such as Standard Contractual Clauses (SCCs), are in place to protect your data.

We do not sell your personal data to third parties.

Data Security

We take data protection seriously. We use physical, technical, and administrative safeguards to protect your information, including:

  • Staff training on data privacy
  • Firewalls, encryption, and access restrictions
  • Secure server environments

While we strive to protect your information, please note that no method of data transmission over the internet is completely secure.

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including:

  • As long as we provide services or have an ongoing business relationship with you
  • As required by legal, tax, or regulatory obligations
  • Until the end of any applicable limitation period for legal claims

Your Rights

Under the UK General Data Protection Regulation (UK GDPR), you have the right to:

  • Request access to your personal data
  • Correct inaccurate or incomplete information
  • Request the deletion of your data
  • Restrict or object to processing
  • Withdraw consent at any time (if applicable)

To exercise your rights, please contact us using the details provided below.

Right to Complain

If you are dissatisfied with how we have handled your personal information, you have the right to file a complaint with the Information Commissioner’s Office (ICO) in the UK. Visit www.ico.org.uk for more information.

Changes to This Policy

We may update this Privacy Policy occasionally. The revision date at the top of this page will reflect the latest changes. We recommend reviewing this page periodically to stay informed about how we protect your personal information.

Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please get in touch via our Contact Page.